Organizational Structure

The Clay County Collaborative is a joint Children’s Mental Health Collaborative and Family Services Collaborative.

The Collaborative is governed by an interagency agreement signed by the partners.

Governance Agreement - adopted 10/04/06

• Charter
• Bylaws

Collaborative Organizational Structure

Adopted 8/17/05

Organizational Structure in PDF format

Systems Work Groups

• Created by the Administrative Group when need is identified
• Membership: direct service staff and managers; Administrative Group members; and parents representing children in the population served by the system of care, recruited by parents and direct service staff on Administrative Group and/or system work groups

Also describes statutorily-enabled Interagency Groups who have elected to become Collaborative Partners rather than Collaborative Work Groups, such as the LAC, IEIC, and CTIC:

• Involved in the work of the Collaborative through the parents appointed to Collaborative Governance Board, Administrative Group and work groups of interest
• Membership:  Consumer representatives recruited by all members
• Other members are representatives of partner organizations: direct service staff, managers, supervisors, and CEOs.
• These groups are responsible for system coordination, recommending systems change and design, and on-going assessment of system of care; and where appropriate, implementation of legislative/regulatory requirements.
• The Interagency Groups advise administrative and governance groups and policy makers about the need to remove barriers to collaboration, service integration and coordination, and systems change for the system of care for which the group is responsible.

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Project Work Groups

• Created by the Administrative Group when a Collaborative project is authorized by the Governance Board or its Executive Committee upon recommendation of the Administrative Group
• Membership includes direct service staff and managers; Administrative Group members; and parents representing children in the target population to be served by the project, recruited by parents and direct service staff on Administrative Group and/or system work groups.
• Project work groups are responsible for planning, implementation and on-going supervision of project as well as evaluation – some responsibilities may be delegated if the project has a lead staff or coordinator.
• Project work groups seek partner funding, third party reimbursement or grant funding as appropriate and authorized.

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Problem Solving Work Groups

• Created by the Administrative Group when a priority issue is identified and work group is authorized by the Governance Board or its Executive Committee upon recommendation of the Administrative Group
• Membership includes direct service staff and managers; Administrative Group members; and parents representing children in the target population to be served by the project, recruited by parents and direct service staff on Administrative Group and/or System Work Groups.
• Problem-solving work groups develop collaborative responses to priority issues using Arthur Himmelman’s Problem Solving Model (Himmelman, Collaboration for A Change, 2004):

o What is the issue?
o What should be done about it?
o Who should be involved in doing it?
o What resources are needed to do it?
o When should activities begin and conclude?
o How will success be measured?

• Problem-solving work groups seek partner funding, third party reimbursement or grant funding as appropriate and authorized.

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Administrative Group

• Membership:  The highest ranking person in county of each partner organization as appointed by the organization's governing board and one parent appointed by each system work group -County department heads, city administrators/department heads, superintendents, directors; and one parent appointed by each system work group (Collaborative and Interagency)
• Meets 6-12 time per year as needed to operate the Collaborative
• Selects one representative per sector to meet with the Executive Committee of the Governance Board
• Authorizes establishment of work groups, oversees administration, approves contracts, and recommends budget, work plan and policy to the Executive Committee of the Governance Board.
• Members are responsible for removing barriers to collaboration, service integration, and systems change within their organization.

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Board of Directors of the Governance Board

• Membership:  One representative and one alternate from each sector (education, city, county, non-profit and parents)
• Elected by Governance Board members caucusing at the Annual Meeting
• Meets a minimum of four times per year or as needed with the five representatives from the Administrative Group and Collaborative and LCTS coordinators
• Oversees Collaborative and LCTS Coordination contracts
• Plans and hosts Annual Meeting of the Governance Board

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Governance Board

• Membership:  One representative of the governing board of each partner organization:  school board members, county commissioners, city council members, non-profit board members and one parent appointed by each system work group (both Collaborative and Interagency)
• Meets three times a year to learn about Collaborative projects, approve budgets and work plans, and elect representatives to the Executive Committee
• Receives information on Collaborative activities on an on-going basis from their representatives to the Administrative Group, the Executive Committee, the Collaborative coordinator and the Collaborative website.
• Members support the efforts of their organizations' representatives to the Administrative Group to remove barriers to collaboration, service integration and system change in an effort to better meet the needs of Clay County children and their families.

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