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The current coordinator, Dawn
Tommerdahl, is an independent
contractor who provides the Collaborative project management
and coordination services.
The section below describes the coordinator's responsibilities and
performance standards.
Scope of Work
1.
Develop and implement policies and procedures to ensure that
the Collaborative operates smoothly.
2. Facilitate communication with and between Collaborative
partners.
3. Develop and implement Collaborative calendar.
4. Organize standing and special meetings of the
Collaborative, including but not limited to meetings of the
governance board, administrative group and work groups.
5. Provide routine maintenance and updates to the
Collaborative website.
6. Plan, organize, facilitate and coordinate activities of
work groups, administrative group and governance board
activities and provide follow-up as necessary.
7. Prepare all reports required, including Coordinators and
work group reports for each administrative and governance
level meeting, the Collaborative work plan, Annual State
Collaborative Report, collaborative annual report, and any
grant reporting as required.
8. Conduct financial planning/budgeting, accounts payable and
receivable and financial reporting activities, coordinating
with the fiscal host.
9. Provide follow up from meetings as required, including
minutes.
10. Facilitate meetings between participating agencies &
policy makers to achieve collaboration, system change and
service integration.
11. Ensure communication between and among Collaborative
project staff and its work groups, and provide information as
requested.
12. Represent the Collaborative at local/regional/state
collaborative meetings.
13. Coordinate or provide training as requested.
14. Research potential funding information and make
recommendations to the appropriate work groups. (Any
grant-writing will be contracted separately.)
15. Respond to requests for information and participation by
Collaborative partners
16. Continually learn about issues related to collaboration
and the areas of responsibility of work groups.
17. Monitor and communicate policy and legislative changes
that impact the Collaborative and its work.
18. Provide letters of support as requested for partners.
19. Other duties as reasonably assumed.
Performance Standards
1. Appropriately balance and attend to the needs
for both collaborative ‘process’ and ‘outcomes.’
2. Articulate the goals of collaboration, systems change and
service integration.
3. Attend to the morale of the collaborative and its work
groups, and takes action to effectively address issues that
threaten people’s willingness to be at the table.
4. Communicate clearly and appropriately.
5. Deal fairly and equitably with both competing interests and
different work groups.
6. Create an atmosphere of hospitality and openness.
7. Design effective group problem-solving processes.
8. Engage partners in decision making as appropriate.
9. Ensure that parents/consumer representatives are treated
with respect and valued as partners in identifying and
addressing system needs.
10. Facilitate systems change by encouraging partners and work
groups to identify and address broader issues and barriers.
11. Provide a structure in which partners’ input is sought
and valued.
12. Be accessible and responsive to feedback and suggestions.
13. Be respectful of group members and group process.
14. Keep people informed about information, meetings and
opportunities of interest to them.
15. Manage time and workload of collaborative groups for
efficiency of effort by Collaborative participants,
demonstrating sensitivity to their individual workloads and
their organizational resources.
16. Maintain standards for work, meetings and events that make
people proud to be associated with the Collaborative.
17. Promote collaboration among partner organizations.
18. Provide effective orientation to new participants.
19. Provide positive leadership.
20. Provide work groups accurate and timely information that
is easily understood, on which they can confidently base
decisions.
21. Think and act strategically to addresses challenges to the
Collaborative.
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